If your business is larger than a single individual, you may need to prepare a Statement of Retained Earnings, which is also called a Statement of Owners’ Equity. Additional documents, such as auditor reports and shareholder minutes, can also add to the value of financial reporting.
How Financial Reporting Works
Financial reporting documents must be prepared in the same order. They should also be prepared in the U.S. according to Generally Accepted Accounting Principles—or GAAP. GAAP is the accounting standard developed by U.S. government agencies to ensure consistent and ethical financial reporting. Financial reporting forms are always prepared in the same order:
Profit and Loss Statement
If you’re running a small business, especially a service business that has no costs for manufacturing, you’ll find it pretty straightforward to prepare a profit and loss statement. It’s simply a comparison of your costs versus your income. You then subtract taxes, depreciation, and any interest you’re paying, and the remaining amount is your net profit. The rest of your financial statements will be based on your profit and loss statement.
Owners’ Equity
Once you’ve figured out your net income, you can create your owners’ equity statement. The process involves adding any new capital you’ve received (such as loans or investments) and subtracting any withdrawals (such as payments you make to yourself). The owners’ equity statement is usually quite short and is most important for larger companies with stockholders.
Balance Sheet
The balance sheet is sometimes described as a “snapshot” of your company’s financial health because it shows your assets, liabilities, and equity at a single point in time. Usually prepared quarterly, the balance sheet represents the actual “book value” of your company at a particular moment. It contains assets, liabilities, and owners’ equity. Balance sheets are used in a variety of ways.
Internally, they help company managers determine the ongoing financial health of the business. If there are trending issues, balance sheets can help managers pinpoint the problems and resolve them.Externally, they are used as a tool to help potential investors or lenders determine the financial status of the company. A company with a healthy balance sheet is more likely to attract funding.Balance sheets may also be used by auditors to determine that a company is following GAAP and all appropriate accounting laws.
Cash Flow Statement
How much money is coming into and going out of your business? A cash flow statement displays how your business operates over time, taking in revenue and paying off creditors as you go. These statements are important because they relate to the movement of money, not to net income or expenditure. In addition, cash flow statements do not include any money that will come in or be spent on credit.
Can Your Business Benefit from Financial Reporting?
Not only can your business benefit from financial reporting, but it is also legally required to do at least some financial reporting. If you produce such reports, you will know the financial standing of your business, how profitable it is, and how its profitability has evolved. You will also be able to pinpoint variances with cash flow over time, addressing them before they become a problem. You’ll also know how much you’re earning and spending in different categories. Financial reporting can help business owners attract investments or qualify for business loans, and communicate effectively with stakeholders and stockholders. In addition, you will have the documents you need to be audited properly and to pay the correct amount in taxes.
